Clinic template
A Cliniko treatment note template for an exercise physiology group session
This template records one group exercise class as a short note repeated once per attending patient: attendance, per patient vitals and exertion, and any individual modification, plus a single shared program description. It suits Medicare group services for type 2 diabetes (items 81105, 81115 and 81125) as well as private group classes, and is built as a Cliniko treatment note template.
Last checked 25 Sep 2026 against the sources listed at the end of this page.
Free template ยท Cliniko
Treatment note: group session: exercise physiology
The template: 14 fields
| Section | Field | Type | Notes |
|---|---|---|---|
| Class record | Class type | Radio | Cliniko type: Multiple choice. Options: Medicare type 2 diabetes group service / Private group class / Other funded group program. |
| Class record | Class date and time | Text | Use Cliniko's Date question type for the date if a picker is wanted. |
| Class record | Number of patients attending | Text | Group services for type 2 diabetes must run with 2 to 12 patients. |
| Class record | Supervising exercise physiologist(s) | Text | |
| Shared program | Program description | Paragraph | The exercises, circuit or session structure run for the whole group. Written once, it applies to every patient's note for that class. |
| Shared program | Equipment and space used | Text | |
| Per patient record | Attendance | Radio | Options: Attended full session / Attended part session / Did not attend. Tick even when the shared program above did not change. |
| Per patient record | Pre session heart rate and blood pressure | Text | Cliniko has no number type, so use Single line text. |
| Per patient record | Rating of perceived exertion (Borg scale) | Text | Record the scale used, for example RPE 6 to 20 or CR10. |
| Per patient record | Symptoms or adverse events during class | Paragraph | Hypoglycaemia, chest pain, dizziness, joint pain or any other event, and the action taken. |
| Per patient record | Individual modification made | Paragraph | Where this patient's exercise differed from the shared program, and why. |
| Per patient record | Progress toward this patient's goal | Paragraph | One line linking back to the goal set at their individual initial assessment. |
| Sign off | Sessions remaining in this course | Text | Tracks against the annual service limit for the funding type recorded above. |
| Sign off | Handover or referral note | Paragraph | Anything to pass back to the referring GP or the patient's individual exercise physiologist. |
Build it in Cliniko
- Build the shared program fields and the per patient fields as one template under Settings > Treatment note templates, naming it Group exercise session, so a single template covers both what happened for the class and what happened for each attendee.
- Set the class record and shared program sections to appear once, then repeat the per patient section fields as a separate note against each attending patient's own file rather than one long note listing every name, since Cliniko treatment notes belong to a single patient record.
- A practical way to run this in Cliniko: write the shared program description once, copy it into each attending patient's note for that date, then complete only the per patient fields individually. Some clinics keep the class record as a short internal document outside Cliniko and copy the date and program line into each patient note.
- Type out the Multiple choice options for class type and attendance exactly as listed, so reporting on Medicare group services stays consistent across the year.
- Assign the template to a Group class appointment type if one exists in your Cliniko schedule, or apply it manually from each patient's file after the class.
- Test it by writing notes for two or three attendees from the same class date, and check that the shared program wording matches word for word across their files, since that consistency is what a Medicare or private health fund review will look for.
AHPRA: Accredited exercise physiologists are accredited by Exercise & Sport Science Australia rather than registered under the National Law, so the AHPRA Code of conduct does not apply directly. The same record keeping principle applies here as for any allied health note: each patient's file needs to show what happened to them individually, even when the session itself was shared.
A group class still needs an individual record
The hardest part of documenting a group class is that Cliniko treatment notes are built around one patient at a time, while the class itself is one event shared by several patients. This template splits the record into a shared program section, written once and reused word for word across the group, and a per patient section covering attendance, vitals and any individual modification. Writing the shared section once and copying it in keeps every attendee's note consistent, which matters for a funding body checking the same class was actually delivered to everyone who was billed for it.
Why Medicare group services shape this template
Group allied health services for patients with type 2 diabetes are billed under Medicare items 81105, 81115 and 81125, following an assessment of suitability under items 81100, 81110 or 81120, and the service must be delivered to a group of between 2 and 12 patients. That group size sits in the class record section as a plain count field, because a reviewer checking a claim against the note will look for it directly rather than infer it from a list of names. The sessions remaining field exists for the same reason: type 2 diabetes group services carry an annual service limit, and a practitioner tracking it inside the note avoids over servicing a patient by mistake.
Vitals and exertion belong to the individual, not the class
Heart rate, blood pressure and perceived exertion vary between patients doing the same circuit, so they sit in the per patient section rather than the shared program. The rating of perceived exertion field also gives an exercise physiologist adjusting intensity mid class something objective to record beyond how the session looked from the front of the room, and gives the next practitioner running that patient's class a starting point.
Sources
- Group allied health services for patients with type 2 diabetes are billed under Medicare items 81100, 81110 and 81120 (assessment of suitability by a credentialled diabetes educator, accredited practising dietitian or accredited exercise physiologist) and items 81105, 81115 and 81125 (the group service itself), delivered to a group of between 2 and 12 patients. Medicare Benefits Schedule (Australian Government Department of Health, Disability and Ageing), checked 25 Sep 2026.
- Cliniko treatment note templates support six question types (Paragraph text, Single line text, Multiple choice, Checkboxes, Body charts and Date), are built under Settings > Treatment note templates, and each note is filed against a single patient's own record. Cliniko Help, checked 25 Sep 2026.
- Treatment note templates can be exported as a .json file by an Administrator and imported into another Cliniko account, which is one way to share a group session template between practitioners. Cliniko Help, checked 25 Sep 2026.