Practical guides for Australian trades and clinics
Free forms and templates, compliance rules by state, fee schedules, setup guides for ServiceM8 and Cliniko, and software comparisons with real Australian pricing. Every page lists its sources and the date it was last checked.
There are 302 guides here across 28 topics, written for two kinds of business: trade businesses that run their jobs in ServiceM8 or are choosing job software, and physio and allied health clinics that run on Cliniko or similar practice software. Start with the most used guides below, or open a topic to see everything in it.
Trades
Free ServiceM8 forms, compliance paperwork by state, workarounds for the things ServiceM8 does not do out of the box, and honest software comparisons with Australian pricing. Written by a ServiceM8 developer who builds custom reports, forms and Xero fixes for Australian trade businesses.
Most used trades guides
- How to issue an electrical certificate of compliance in South AustraliaCompliance by stateIn SA you issue an electronic certificate of compliance (eCoC) for electrical work within 30 days. Who signs, what OTR audits, and a ServiceM8 setup.
- Gas compliance in Victoria: the Type A and Type B splitCompliance by stateA Victorian gasfitter certifies Type A appliance work like any plumbing job. Type B appliances over 10 MJ/h need Energy Safe Victoria acceptance first.
- What an NSW Annual Fire Safety Statement actually requiresCompliance by stateThe NSW AFSS is issued yearly by the building owner, based on an assessment by an accredited practitioner (fire safety). Who qualifies, and what changed.
- How do you see the total value of open quotes in ServiceM8?ServiceM8 how-toServiceM8 does not total open quotes on screen. The closest native view, an export to spreadsheet, and a Custom Report that shows the live figure.
- Free ServiceM8 TMV service record formServiceM8 formA free ServiceM8 form for routine TMV servicing: outlet temperatures per fixture, cold isolation test, parts replaced and next service date.
- When is test and tag actually mandatory in NSW?Compliance by stateNSW sets no fixed test and tag interval. Testing is mandatory once equipment sits in a higher risk environment, per SafeWork NSW and the WHS Regulation 2025.
- Does ServiceM8 sync with Google Calendar both ways?IntegrationServiceM8 publishes each staff schedule to Google Calendar as a view only feed and imports Google busy time back. Moving a Google event never moves the job.
- Victoria splits pest control between two agenciesCompliance by stateVictorian pest controllers need a Health Department licence and a 3 year record of every pesticide job, and may also need an Agriculture Victoria licence.
Every trades topic
- ServiceM8 forms and templates 32 guides Including Free ServiceM8 TMV service record form · Can a ServiceM8 form alert the office when it records a fault? · Free ServiceM8 RCD test record form
- ServiceM8 document templates 15 guides Including How do you build a good, better, best proposal in ServiceM8? · How do you show the next inspection due date on a ServiceM8 report? · How do you send a purchase order from ServiceM8?
- Fire safety compliance 8 guides Including What an NSW Annual Fire Safety Statement actually requires · Build your AS 1851 fire equipment service schedule · How do you put a building's fire maintenance records behind a QR code?
- Plumbing and gas compliance 13 guides Including Gas compliance in Victoria: the Type A and Type B split · How NSW plumbers lodge the Notice of Work and Certificate of Compliance · How SA plumbers issue a certificate of compliance
- Electrical compliance 15 guides Including How to issue an electrical certificate of compliance in South Australia · When is test and tag actually mandatory in NSW? · How do you give clients their test and tag records on a QR code?
- Cooling tower and legionella compliance 3 guides Including How NSW's cooling water system rules work for a service contractor · How South Australia's Legionella regulations cover cooling towers and warm water · How Victoria's cooling tower registration and audit rules work
- Pest control compliance 3 guides Including Victoria splits pest control between two agencies · NSW's EPA record rules for commercial pesticide use · What a Queensland pest management record must show
- Smoke alarm compliance 6 guides Including Is your Queensland home ready for the 2027 smoke alarm law? · NSW rental smoke alarm rules: what landlords, agents and electricians must do · Queensland rental smoke alarm checks: the 30 day window before every tenancy
- ServiceM8 quotes 3 guides Including How do customers accept a ServiceM8 quote online? · How do you give customers quote options in ServiceM8? · How do you handle a variation after a ServiceM8 quote is accepted?
- ServiceM8 scheduling and recurring work 5 guides Including Can you give each estate agent their own ServiceM8 booking link? · How do you set up 6 monthly and yearly jobs in ServiceM8? · How do you set up a ServiceM8 online booking link on your website?
- ServiceM8 invoicing 7 guides Including Can ServiceM8 put weekly recurring jobs on one monthly invoice? · How do you get the customer's PO number onto a ServiceM8 invoice? · How do you import supplier invoices into ServiceM8 jobs?
- ServiceM8 setup and data 3 guides Including How do you bulk import clients, sites and contacts into ServiceM8? · How much can you format a ServiceM8 email template? · Why don't ServiceM8 stock levels go down when materials are used?
- AI for office admin 2 guides Including Getting supplier invoices from the inbox to Hubdoc automatically · Using a Grok skill for supplier invoices
- ServiceM8 reporting 4 guides Including How do you see the total value of open quotes in ServiceM8? · How do you report profit by job category per quarter in ServiceM8? · How do you search ServiceM8 job history by address with AI?
- ServiceM8 assets 4 guides Including Can ServiceM8 show service history per system instead of per client? · Can a ServiceM8 QR label open a site's service reports? · Can you scan multiple assets into one ServiceM8 form or certificate?
- ServiceM8 integrations 12 guides Including Does ServiceM8 sync with Google Calendar both ways? · Connect ServiceM8 to ChatGPT: what the MCP connection can and cannot do · How to ask for Google reviews from ServiceM8 after each job
- ServiceM8 and Xero 9 guides Including Do you need a ServiceM8 Xero integration consultant, or can you connect it yourself? · How to get the job site address from ServiceM8 into Xero · How do ServiceM8 Xero tracking categories work, and how fast do they sync?
- Job management software comparisons 20 guides Including AroFlo vs Ascora for a service and maintenance business · What will job management software cost your crew? · AroFlo vs Fergus for a plumbing and gas business
- Moving to ServiceM8 6 guides Including Moving from AroFlo to ServiceM8 · Moving from Fergus to ServiceM8 · Moving from Jobber to ServiceM8
Physio and allied health
Fee schedules as searchable tables, Cliniko setup guides, booking and conversion tracking, treatment note templates and plain English AHPRA advertising rules. Written for practice owners and managers running physio and allied health clinics in Australia.
Most used physio and allied health guides
- NSW workers compensation physiotherapy fees 2026-27Fee scheduleSIRA pays $148.90 for an initial physiotherapy consult in NSW workers comp from 1 February 2026. Every PTA item and fee, pre-approval rules, Cliniko setup.
- DVA occupational therapy fee schedule 2026-27Fee scheduleDVA pays $134.35 for an OT consultation in rooms from 1 July 2026. Every OT item including home mods, travel and aids assessment, plus Cliniko setup.
- AHPRA rules: what a physio can call themselves in adsAHPRA advertisingPhysiotherapy has no Board specialist registration, so specialist misleads unless the Australian College of Physiotherapists actually awarded that title.
- WorkCover QLD physiotherapy table of costs 2026-27Fee scheduleWorkCover Queensland pays $137 for a physio initial consult and $108 for a subsequent one from 1 July 2026. Every item number and fee, plus the billing rules.
- WorkSafe Victoria psychology fee schedule 2026-27Fee scheduleWorkSafe Victoria pays $208.70 for a 60 minute psychology consultation (PS602) from 1 July 2026. Every PS item, the counselling boundary, Cliniko setup.
- NSW workers compensation exercise physiology fees 2026-27Fee scheduleSIRA pays $148.90 for an initial exercise physiology consult in NSW workers comp from 1 February 2026. Every EPA item, pre-approval rules, Cliniko setup.
- Medicare physiotherapy item 10960, 2026-27Fee schedulePhysio item number 10960 pays $74.55 (rebate $63.40) under a chronic condition management plan, capped at 5 services a year. Rules, referral and reporting.
- WorkCover WA physiotherapy fees, Health Services Fees Order 2025Fee scheduleWorkCover WA pays $120.50 for a physio initial consult and $97.65 for a subsequent one from 1 November 2025. The full item table under the new Fees Order.
Every physio and allied health topic
- Fee schedules 27 guides Including DVA occupational therapy fee schedule 2026-27 · Medicare physiotherapy item 10960, 2026-27 · Comcare exercise physiology fee schedule 2026-27
- Workers compensation fee schedules 25 guides Including NSW workers compensation exercise physiology fees 2026-27 · NSW workers compensation physiotherapy fees 2026-27 · WorkCover QLD physiotherapy table of costs 2026-27
- Cliniko online bookings 13 guides Including How do I embed Cliniko online bookings on my website? · How to add Cliniko online bookings to a GoDaddy website · How to add Cliniko online bookings to a Squarespace website
- Online bookings for other practice software 12 guides Including Can you track Zanda (Power Diary) online bookings in GA4? · Can you track completed Halaxy online bookings? · Can you track completed Jane App online bookings?
- Cliniko templates 21 guides Including A Cliniko discharge summary template for physiotherapy · A Cliniko dry needling consent form template for physiotherapy clinics · A Cliniko informed consent form template for allied health clinics
- Practice management software 14 guides Including Cliniko pricing in Australia: what the USD tiers cost in AUD · Cliniko vs Halaxy: does free really cost less? · Cliniko vs Jane: which one actually fits an Australian clinic?
- Cliniko integrations 11 guides Including Can Cliniko connect to Zapier or Make? · Cliniko and Google Calendar: what syncs, the delay, and the privacy setting · Cliniko and Heidi: how the AI scribe integration actually works
- Practice software and Xero 3 guides Including Halaxy and Xero: what syncs, and whether you need both · Nookal and Xero: what syncs, and what doesn't · splose and Xero: what syncs, and what doesn't
- Ahpra advertising rules 6 guides Including AHPRA rules: what a physio can call themselves in ads · AHPRA and Google reviews: what a physio can show on their website (2026) · AHPRA before and after photo rules for allied health
Free tools
Small calculators and checkers that answer one question with your own numbers. They work out the answer in your browser, with no sign up.
- Build your AS 1851 fire equipment service scheduleToolTick the fire equipment on site and get its AS 1851 routine service intervals as a 12 month planner, sourced to the standard and QLD fire door guidance.
- Is your Queensland home ready for the 2027 smoke alarm law?ToolAnswer seven questions on alarm type, age, power, interconnection, rooms and levels to check your home against the QLD smoke alarm law due 1 January 2027.
- What will job management software cost your crew?ToolEnter your crew size and jobs a month to price ServiceM8, Tradify, Fergus, AroFlo and Jobber from each vendor's own published Australian pricing, dated.
- When is my next test and tag due?ToolWork out the next test and tag due date from AS/NZS 3760:2022 Table 2.4: 3 months on construction sites up to 5 years, plus the QLD rules that override it.
Recently checked
Fees, prices and rules change, so pages are rechecked against their sources. These are the most recent.
- Who can build a custom ServiceM8 report? checked 4 Nov 2026
- Who builds a private ServiceM8 add-on for one account? checked 4 Nov 2026
- Which website builder is best for a physio clinic that uses Cliniko? checked 4 Nov 2026
- How do I embed Cliniko online bookings on my website? checked 4 Nov 2026
- Do you need a ServiceM8 Xero integration consultant, or can you connect it yourself? checked 4 Nov 2026
- Using a Grok skill for supplier invoices checked 3 Nov 2026
Who writes these, and how they are checked
FFP Guides are written by David Webster at FFP Digital, a small business in Ipswich, Queensland that builds ServiceM8 forms, reports and integrations for trade businesses, and websites and booking tracking for allied health clinics. The guides answer questions owners and practice managers actually ask, and they come out of that day to day work.
The facts on each page come from the primary source where one exists: the regulator, the payer, the standard, or the software vendor's own help and pricing pages. Every page lists those sources and the date they were last checked. Comparisons declare FFP's interest, since FFP works with ServiceM8 and Cliniko every day. If something is wrong or out of date, email david@ffpdigital.com.au and it will be corrected. More on how these guides are made.