Compliance by state

Who signs a QLD Annual Occupier's Statement, and where it goes

In Queensland, the occupier, or the owner if the building is vacant or owner occupied, must declare each year that the building's fire safety installations have been maintained under the Building Fire Safety Regulation 2008 and Queensland Development Code MP 6.1. The statement covers class 1b and class 2 to 9 buildings and is submitted to Queensland Fire and Emergency Services, not the local council.

Last checked 25 Sep 2026 against the sources listed at the end of this page.

Official name: Annual Occupier's Statement
Regulator: Queensland Fire and Emergency Services (QFES)
Who issues it: The building's occupier, owner (if vacant or owner occupied), an authorised body corporate representative, or a QBCC licensed fire safety adviser
When: The building's annual fire safety installation maintenance and testing cycle
Deadline: Lodged annually; the exact date runs from the building's own maintenance cycle rather than one statewide date
Lodgement: Submitted to a regional QFES office or by email to QFES
Keep records for: The occupier or owner should keep supporting maintenance records available for QFES to review, since the statement is a declaration against those records
Penalty: The Building Fire Safety Regulation 2008 sets a maximum penalty of up to 30 penalty units for failing to provide or renew an Annual Occupier's Statement, a ceiling of about $5,181 at the $172.70 penalty unit value that applies from 1 July 2026. QFES can also audit a building directly and issue on the spot fines.

Homeowner? If you occupy or own a commercial or multi unit building in Queensland, this yearly statement is your own declaration, not paperwork your fire contractor lodges for you; keep their service records so you can sign it honestly each year.

What the certificate must show

Building address and class (1b, or 2 to 9)
Confirmation that fire safety installations have been maintained to the relevant standard for the year
The name and role of the person signing: tenant, owner, body corporate representative, or fire safety adviser
The date range the statement covers

Produce it from a ServiceM8 job

In Settings > Forms > Add Form, create a form called Fire safety maintenance QLD.
Add a Choice question for Building class (1b / 2 to 9) so the technician confirms the statement applies before doing the job.
Add a repeatable section, Installation checked, with Text for the installation, Choice for Pass/Fail, and Date for the test.
Add a Signature question for the technician and a Text field for the standard applied.
Attach the form to an Annual fire safety service job badge and require it before checkout.
At year end, export the completed forms for the building from the ServiceM8 job diary and hand them to the occupier or owner as the supporting record for their Annual Occupier's Statement.

The occupier carries the duty, not the trade who services the equipment

An Annual Occupier's Statement is the responsible party's own declaration that fire safety installations, things like exit lighting, fire extinguishers, hydrants and smoke alarms, have been maintained in accordance with the relevant standard for the year. The building's tenant signs it if the building is tenanted, the owner signs it if the building is owner occupied or vacant, and a body corporate representative signs on behalf of a multi unit building. A QBCC licensed fire safety adviser can also sign where the building uses one, but a fire technician who only services the equipment does not automatically become the statement's signatory: that stays with whoever occupies or owns the building.

It applies to occupied buildings, not sheds and houses

The statement applies to class 1b buildings, such as boarding houses and small backpacker accommodation, and class 2 to 9 buildings under the Building Code of Australia, meaning multi unit residential, commercial, retail, industrial, assembly and institutional buildings with prescribed fire safety installations. Class 1a detached houses and townhouses, and class 10 structures like sheds and garages, sit outside the requirement entirely, which is a common point of confusion for smaller trade businesses being asked to help a client with theirs.

Lodged with QFES, on a rolling annual clock

The completed statement goes to Queensland Fire and Emergency Services, either through a regional QFES office or by email, rather than to the local council or the QBCC. It has to be lodged annually, and the clock runs from the building's own maintenance and testing cycle rather than a single fixed calendar date for every building in the state, so the practical trigger for a trade doing the servicing is to flag the statement as due whenever the annual maintenance round for that building comes up.

Sources

The Annual Occupier's Statement confirms the building's fire safety installations have been maintained in accordance with a relevant standard or recommendation, and its legal basis sits in the Queensland Development Code MP 6.1 (Commissioning and Maintenance of Fire Safety Installations). Business Queensland, checked 25 Sep 2026.
The statement must be signed by the building tenant (if tenanted), the building owner (if owner occupied or unoccupied), or an authorised body corporate representative for a multi unit building. Business Queensland, checked 25 Sep 2026.
The statement applies to class 1b buildings and class 2 to 9 buildings with prescribed fire safety installations; class 1a and class 10 buildings are excluded. Business Queensland, checked 25 Sep 2026.
Completed Annual Occupier's Statements are submitted to a regional Queensland Fire and Emergency Services office or by email; the Building Fire Safety Regulation 2008 sets a maximum penalty of up to 30 penalty units for non-compliance, and QFES officers can also audit buildings and issue on the spot fines. Business Queensland, checked 25 Sep 2026.
The Queensland penalty unit is $172.70 from 1 July 2026. Queensland Law Society Proctor, checked 25 Sep 2026.