ServiceM8 form
ServiceM8 termite inspection report form, area by area
This ServiceM8 Form records a timber pest inspection area by area rather than as one pass or fail line: what was inspected, what could not be reached and why, conducive conditions found, evidence of termite activity, a photo per area, and a recommendation. AEPMA lists AS 3660.2, the termite management standard for existing buildings, among the minimum standards for termite work.
Last checked 25 Sep 2026 against the sources listed at the end of this page.
Free form ยท AS 3660.2
Timber pest and termite inspection report form for pest control
A per property PDF in the job diary listing every area inspected or marked inaccessible, conducive conditions, activity found, photos and a recommendation.
The form: 19 questions
| Section | Question | Type | Req. | Notes |
|---|---|---|---|---|
| Property | Property address | Text | Yes | |
| Property | Type of inspection | Choice Pre purchase / Routine annual / Post treatment follow up / Insurance or claim | Yes | |
| Property | Weather in the days before inspection | Text | Heavy rain can make some areas temporarily inaccessible or affect moisture readings. | |
| Area 1: Sub floor | Inspected | Choice Yes, fully inspected / Partially inspected / Not inspected, see reason | Yes | Copy this Inspected, Reason if not, Conducive conditions, Activity found and Photo block for every extra area (roof void, each room, exterior perimeter, fences, sheds, trees within 30m). |
| Area 1: Sub floor | Reason if not fully inspected | Text | For example: clearance under 400mm, no access opening, stored goods blocking access. | |
| Area 1: Sub floor | Conducive conditions found | Multiple choice Poor ventilation / Moisture or damp / Earth to timber contact / Leaking pipe or tap / Timber, formwork or stakes left in ground / Downpipe discharging near foundation / None observed | Yes | |
| Area 1: Sub floor | Evidence of termite activity | Choice None observed / Old, inactive workings / Live termites or active workings / Damage consistent with past activity, no live termites seen | Yes | |
| Area 1: Sub floor | Species identified, if known | Text | ||
| Area 1: Sub floor | Photo of area | Photo | Yes | |
| Area 1: Sub floor | Notes | Text | ||
| Existing management | Termite management system present | Choice None found / Chemical soil treatment / Physical or reticulation system / Bait station system / Unknown, no documentation sighted | Yes | |
| Existing management | Documentation sighted for existing system | Choice Yes, certificate or warranty sighted / No documentation provided / Not applicable, no system found | Yes | |
| Overall | Overall finding | Choice No evidence of termite activity or damage found / Evidence of past activity, no live termites found / Live termite activity found, treatment required / Conducive conditions only, no activity found | Yes | |
| Overall | Recommendation | Text | Yes | Use Text (Multi-line). Plain language: what to fix, what treatment if any, and when to re-inspect. |
| Overall | Re-inspection interval recommended | Choice 3 months / 6 months / 12 months / As specified by installed management system | Yes | |
| Overall | Areas not inspected, summary | Text | Use Text (Multi-line). Pulls together every inaccessible area on one line so it is not missed at the back of the report. | |
| Sign off | Inspector name and licence or competency number | Text | Yes | |
| Sign off | Date of inspection | Date | Yes | |
| Sign off | Inspector signature | Signature | Yes |
Set it up in ServiceM8
- In ServiceM8 open Settings > Forms > Add Form and name it Termite inspection report.
- Add each question above in order. Choice means Multiple Choice, Multiple choice means Multiple Choice (Multi-answer). Tick Mandatory where required is true.
- Copy the Area 1: Sub floor block for every extra area: roof void, each internal room, exterior perimeter by elevation, fences, sheds, decks and trees within 30 metres.
- Click Download Sample Template, lay each area out as its own row or block with your logo, and upload it as the form template.
- Turn on the Asset Management add-on if you inspect the same property yearly, so each visit's report sits against a history for that address.
- Run it on a full inspection, including at least one deliberately inaccessible area, before your inspectors use it live.
Why 'inaccessible' has to be its own answer, not a blank
A termite inspection report that only lists what an inspector found is an incomplete record of what they did. Roof voids with no access hatch, sub floors with 400mm of clearance, cavities behind fixed cladding and stacked storage against a wall are common on almost every property, and the inspector cannot be responsible for termite activity in a space they could not physically enter. The form below makes every area its own row, with its own inspected or not inspected answer and a reason when it was not, so the finished report shows exactly what was checked and what was not, rather than leaving that to be assumed from what is missing.
This also protects the business. An inspection report that is silent on a roof void reads, to a customer or a court, very differently from one that says the roof void could not be accessed because there was no manhole, and recommends one be installed before the next inspection.
What goes into a professional report
Flick Pest Control, one of Australia's larger termite and pest businesses, describes its own timber pest inspections as covering the accessible areas of buildings, structures and attachments containing timber and cellulose, timber fences, decks, pergolas and outbuildings, and all trees and landscape timbers within the property boundary or 30 metres of the main structure. The form below follows that scope: it is not only the house, it is everything on the block a termite could use as a path to it.
Conducive conditions get their own section, separate from active infestation, because they are what tells the customer whether the property is at risk even when nothing is found on the day. Flick names poor sub floor ventilation and moisture buildup as two conditions its inspections specifically assess. The form adds earth to timber contact, leaking taps and downpipes discharging near the foundation, and garden beds built up against weatherboard, which are the other conditions inspectors are commonly asked to comment on.
Where AS 3660.2 sits in the report
AEPMA, the industry association for pest managers, lists AS 3660.2, In and around existing buildings and structures, among the minimum standards its Code of Best Practice for termite management expects members to work to. It covers termite management for buildings already standing, which is the situation this inspection form is written for, as against a standard for a new build's termite protection at construction stage. Standards Australia sells the standard itself, so this form does not reproduce its clauses; check your own current copy for anything you plan to quote back to a client.
What this form will not do
- ServiceM8 Forms do not calculate a re-inspection due date from the interval chosen; the office has to schedule the next visit separately.
- AS 3660.2 is sold by Standards Australia and is not reproduced in this form. The area list and conducive condition options reflect common industry practice, not clauses quoted from the standard.
- The form records what the inspector could see on the day. It is not a guarantee against termite activity in areas marked inaccessible or against activity that begins after the inspection.
- Species identification and treatment recommendations still depend on the inspector's own competency and licence. The form is a record, not a substitute for training.
Sources
- AEPMA's Code of Best Practice for Termite Management lists AS 3660.2, In and around existing buildings and structures, among the minimum standards for termite work that code signatories are expected to follow. Australian Environmental Pest Managers Association (AEPMA), checked 25 Sep 2026.
- A timber pest inspection covers the accessible areas of all buildings, structures and attachments containing timber and cellulose, timber fences, decks, pergolas and outbuildings, and all trees and landscape timbers within the property boundary or 30 metres of the main structure. Flick Pest Control, checked 25 Sep 2026.
- A termite inspection assesses conditions around a property that may make termite activity more likely, including poor sub floor ventilation and moisture buildup, and provides a detailed report and recommendations. Flick Pest Control, checked 25 Sep 2026.
- ServiceM8 Forms question types are Text, Text (Multi-line), Number, Date, Multiple Choice, Multiple Choice (Multi-answer), Signature and Photo, a question can be made compulsory, and completed forms are converted to a PDF and saved to the job diary. ServiceM8 Help Center, checked 25 Sep 2026.
- With the ServiceM8 Asset Management add-on, a form can be completed against an asset repeatedly and each question shows the asset's past answers, and Settings > Assets > Asset Register produces a PDF of all assets for one customer. ServiceM8 Help Center, checked 25 Sep 2026.